FEATURES OF THE SCHOOL MANAGEMENT SYSTEM
Our school Management comprises of lots of important packages that keep your school processes running at the click of a button, the features are summarized as follows:
- INBUILT SHOOL WEBSITE:
The inbuilt website feature show cases your school to rest of world with customizable features such as school management information, news/notifications, gallery, events, contacts etc. The website serves as window to the school management system and online result portal.
- STUDENT INFORMATION MANAGEMENT:
Our solution has the capacity to house the full data profile/credentials of all the students in the school including their performance in curricular and extra-curricular activities.
- EXAM MANAGEMENT:
The system will make the computation of students’ results easy and error free. It will automatically calculate students’ performance and grade them according to the school’s grading system.
- ONLINE RESULT CHECKING/ SCRATCH CARD:
Aside the automatic and error free computation of results, the system will enable the students to check their results online. This will eliminate the situation where some students hide their result from their parents and scratch card may be used to generate extra revenue for your school.
- E-ATTENDANCE:
Allow the school to track the attendance of students/staffs and be able to report it on the student’s result sheet. - FRONT-DESK:
Allow the school to track the all visitors and log their information for easy retrieval. - ACCOUNT MANAGEMENT/FEES PAYMENT:
It should also help the school to manage its finances, tracking payments and issuing receipts to students. It also gives the school idea of how much has been generated from school fees and how much is being owed.
- STAFF INFORMATION SYSTEM/PAYROLL:
Create and maintain detailed profiles of your staff for easy access from anywhere.
- E- LIBRARY SYSTEM:
Enables the students to have access to a wide range of resources for their academic needs
- SMS/E-MAIL MESSAGING SYSTEM:
Allow the school to send messages and notifications to parents based on requirements. Examples include: result notification, PTA meetings, resumption and closing dates, etc.
- ONLINE ASSIGNMENT:
Enable teachers to give holiday assignments to his/her students for them to answer and re-upload back into the system for the teacher to see.
- TIME TABLE:
Allow the school to display academic time table online for the students and even their parents to see and work with.
- EASY BACKUP:
Don’t worry about losing information on the system because it has an easy backup system to enable you keep copies of all records.
- TRANSPORT MANAGEMENT:
This features handles the routes of your school buses and vehicle seamlessly.
- Other Modules include:
Hostel, inventory, ID/Certificate generation, income/revenue management and lots more.
OUR SOLUTION
With the above information in mind, VRabbi SMS proposes that the most effective way for us to achieve these objectives is as follows:
- Design and develop a robust School website that can be able to achieve the above goals.
- Have an easy to use interface, intense brand identity and an experience for the user that will earn glowing reviews for the school.
- Develop a tight web security around the portal to prevent data theft, hacking or any form of leakage.
- Ensure ongoing support to ensure the portal achieves its aims and objectives and bringing a good return on the investment of the school in this project.
We understand that the needs of your institution can be unique and that is why we welcome opportunities to discuss further on the project so we can better advise you on the most effective and cost effective solutions that will deliver on your goals.
BENEFIT TO THE SCHOOL
- SAVE MONEY, EFFORT, AND TIME: You will have an instant online brochure. The administrators will not need to worry about print or TV ads to promote the school. And there would be no need to print materials and announcements for parents and other members of the school community. This saves money, time, effort and paper.
- AVAILABLE ALL THE TIME: Parents, student’s/pupils alumni, and other visitors could access salient information about the school from anywhere, anytime, even beyond office hours, as long as there is an internet connection.
- REDUCTION OF PAPER WORK: They will lesser paper work in running your school therefore reducing space required to store dossiers, reports and other documents with lesser risk to disaster.
- PROVIDE MOTIVATION/REWARD FOR STUDENTS: Posting the students’ excellent work on the website is a great way to praise them and their works.
- KEEP PARENTS WELL-INFORMED: Everything parents need to know is available on an effective website – activities, recognitions, announcements etc.
- EXTENDS LEARNING: It can also be used as a teaching tool that extends beyond the walls of the classroom. Teachers can post useful links and other teaching materials. Teachers can also utilize forums or message boards to extend class discussions. This will boast the students’ knowledge in computer and ICT in general.
- DEVELOPS COMMUNICATION/WRITING SKILLS: The content written by the students sharpens writing skills. The interaction the website provides develops communication skills.
- PROVIDE EDUCATIONAL SUPPORT: Students can get tutorial lessons through podcast and other useful materials.
- FACILITATE ENROLLMENT: The website can be the place to post the schedule and process of enrollment procedure itself, just like the website of most standard institutions.
- PROVIDE IMMEDIATE FEEDBACK: The morale of the teachers, students, and school administrators can be raised through the immediate feedback/comments visitors could leave.
- SERVE AS A DATABASE: This can also serve as the storage of backup files about the school, the teachers and the students.
- QUICK SMS: With just a click, SMS will be sent to parents and other users of the system without stress.
- REVENEW FROM SCRATCH CARD SALES: This will help the institution in generating additional income by selling of the scratch card to students to have access to print their results. Income generation will be based on the amount the card will be sold and number of students in the institution. This can also be used by students seeking for admission into the institution.
SCREENSHOTS OF OUR SCHOOL MANAGEMENT SYSTEM
Home Page of School Website
Dashboard of School Management System
Termly Students Result Sheet(Customizable to suit each school)
Result Master Sheet
Students Admission Form
Human Resource Management
Fee Payment Report
School Settiing Page
OUR DEVELOPMENT PROCESS
We take a structured approach to deploy our solutions. Our development process was created to ensure every project is delivered on-time and on-budget. Once your project kicks off, here is what to expect:
INITIAL PLANNING
The first order of business is to sit down with your team and create a detailed set of design and technical specifications. These serve as a roadmap for the rest of the design and implementation process.
WIREFRAMING
Wireframes are your first chance to virtualize your website. While they are not nearly as detailed as the final site will be, they give us a visual representation of site’s overall layout.
MOCK-UPS
Once all site mock-ups are completed and approved, we will proceed with site mock-ups. These add colour and a bit more detail to the initial wireframes, giving us a stronger visual representation of the final product.
Once we have agreed on a final design based on the mock-ups, our team will proceed with development, kicking off two phases in unison. The first involves creating your site’s copy and graphics. Our team will get to work performing (Search Engine Optimization) SEO and competitive research and come up with the copy and images that will flesh your final site.
DEVELOPMENT
At the same time, we will kick off the technical side of the design process. This will include deploying your Content Management System, creating your custom theme and page designs, and setting up your website’s analytics.
TESTING
Once our writers, designers, and developers have finished their work, our Quality Assurance team will gets work testing your site’s performance and reliability. We will use various tools to benchmark your site for loading, responsiveness, and speed, while also ensuring that it works reliably on all web browsers and mobile devices.
TRAINING OF STAFF
On confirmation that the system is perfect, we will train members of your staff on the use of the system to ensure efficiency and productivity which is one of the major aims of the project.
DEPLOYMENT AND OPTIMIZATION
Once we are sure that your site is ready to be released to the public domain. Then, we will shift into a monthly support process that will continue for 2 months. During that period, we will create monthly backups of your site, update scripts and plugins to maintain security and reliability, and perform layout and content updates at your request.
PROJECT TIMELINE
The table below represents our project timeline for your web design project
|
Milestone |
Date Reached |
|
Wireframes |
½ days |
|
Mock-ups |
½ days |
|
Copy and Graphics |
½ days |
|
Development |
1 days |
|
Testing |
½ days |
|
Training |
1 days |
|
Public Launch (Optional) |
1 days |
The project will take a total of 5 days (1 week) to be completed.
COST OF THE PROJECT AND PAYMENT TERMS
SCHOOL MANAGEMENT SYSTEM (ONLINE)
The design, development, and deployment of this system come with a one-time fee of N175, 000 (details below).
Payoff plan
|
|
TASK |
COST ( |
|
1 |
Charge Installation |
100,000 |
|
2 |
Coding/Pin generation |
20,000 |
|
3 |
Database Integration |
10,000 |
|
4 |
Domain + Webhosting |
30,000/Year |
|
5 |
Staff training |
15,000 |
|
6 |
Project launching |
Free |
|
7 |
Maintenance and support (1 Year) |
Free |
|
|
TOTAL |
175,000 |
In the case where the application is hosted on the internet “WWW”, domain name and server maintenance fee will be charged at the cost of N30,000/year.
Periodic Plan
|
|
Package |
COST ( |
|
1 |
School Year Plan |
60,000 |
|
2 |
School Term Plan |
30,000 |
|
3 |
Student term plan |
200 |
|
4 |
Student Year plan |
400 |
SCHOOL PORTAL (OFFLINE)
The design, development, and deployment of this system come with a one-time fee of N200, 000 (details below).
Payoff Plan
|
|
TASK |
COST ( |
|
1 |
Charge Installation |
100,000 |
|
2 |
Customization |
50,000 |
|
3 |
Database Integration |
20,000 |
|
4 |
Staff training |
30,000 |
|
5 |
Project launching |
Free |
|
6 |
Maintenance and support (1 Year) |
Free |
|
|
TOTAL |
200,000 |
Periodic Plan
|
|
Package |
COST ( |
|
1 |
School Year Plan |
80,000 |
|
2 |
School Term Plan |
40,000 |
|
3 |
Student term plan |
300 |
|
4 |
Student Year plan |
600 |
SCHOOL PORTAL (HYBRID - OFFLINE/HYBRID)
The design, development, and deployment of this system come with a one-time fee of N300, 000 (details below).
|
|
TASK |
COST ( |
|
1 |
Charge Installation |
150,000 |
|
2 |
Customization |
50,000 |
|
3 |
Database Integration |
50,000 |
|
4 |
Domain + Webhosting |
20,000/Year |
|
5 |
Staff training |
30,000 |
|
6 |
Project launching |
Free |
|
7 |
Maintenance and support (1 Year) |
Free |
|
|
TOTAL |
300,000 |
Periodic Plan
|
|
Package |
COST ( |
|
1 |
School Year Plan |
100,000 |
|
2 |
School Term Plan |
60,000 |
|
3 |
Student term plan |
400 |
|
4 |
Student Year plan |
700 |